IEA2024 Secretariat (“we”) is committed to protecting any data that we collect concerning you. By using our services you agree to the use of the data that we collect in accordance with this Policy. We are committed to protecting your privacy. This Policy indicates the type of processes that may result in data being collected about you. Your use of this website, registration portal, and other related services gives us the right to collect that information. We will process your data for the following lawful purposes: with your consent; to fulfil our obligations to you; and where there is a legitimate interest to do so. This Policy applies to personal data collected directly from you through our website & App, when you register or sign-up to any of our services, complete any forms, surveys, customer feedback, by post, email, telephone or social media. For this reason, by providing data, you agree to be legally bound by and consent to this Policy. When you register for any of our services, we may ask you to provide your full name, email address, primary address, job title, organization, telephone number and geolocation. By submitting your email address, you are consenting to receive the particular piece of information you requested, as well as allowing us to send you appropriate and useful communications regarding our events and services. This includes, but is not limited to; invitations to our industry-leading events and webinars, our latest assets (whitepapers, guides, reports, infographics, videos and case studies) and promotional offers on related services. At any time, you can update your preferences by clicking the link in any emails you receive from us. The link will always be in the footer of the email. You can also stop receiving emails from us using the unsubscribe link options, also found in the footer of our emails. Please note, changes to preferences and unsubscribe options will not affect service emails we are obliged to send to you, once you have registered for an event, for instance. Information Collected This Policy applies to all services offered by we. We may collect any or all of the information that you give us depending on the type of transaction you enter into, including your name, address, telephone number and email address, together with data about your use of the website. Other information that may be needed from time to time to process a request may also be collected as indicated on the website. Information Use We use the information collected primarily to process the task for which you visited the website, including promotion and marketing (newsletter sign-up, social media promotion), registration, hotel and tour bookings, visitor statistics, or other necessary use. Data collected in the Republic of Korea is held in accordance with the Personal Information Protection Act. All reasonable precautions are taken to prevent unauthorized access to this information. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details. Retention period We process and retain personal information within the period of retention and use of personal information as stipulated in the applicable laws and regulations, or within the period of retention and use of personal information agreed upon when we collect the personal information from the information subjects. Your personal information will be retained up to 6 months after the end of the conference. As an exemption, retention periods can be prolonged in cases such as: 1. Ongoing investigations from legal authorities, if there is a change records of personal data are needed by we to prove compliance with any legal requirements; or 2. When exercising legal rights in cases of lawsuits or similar court proceedings recognized under local law. Cookies Your Internet browser has the in-built facility for storing small files – “Cookies” – that hold information which allows a website to recognize you as a user. Our website takes advantage of this facility to enhance your experience. We use a number of these cookies for analytical purposes, and these are described in detail below. By using this website, you consent to the use of cookies for these purposes. We use a combination of both session and persistent cookies. Session cookies keep track of your current visit and how you navigate the site, persistent cookies enable our website to recognize you as a repeat visitor when you return. The session cookies will be deleted from your computer when you close your browser. Persistent cookies will be removed on a pre-determined expiry date, or when deleted by you. Most web browsers allow user privacy settings to block either all cookies, or third party cookies. Blocking cookies will, however, have a negative impact upon the usability of many websites, including this one. Please visit www.aboutcookies.org for comprehensive information on how to change your cookie settings in a wide variety of different web browsers. Tracking Cookies allow us to provide important site functionality so you don’t have to re-enter lots of information. They also allow us to remember what links and pages have been clicked or viewed during a session. If you have provided us with personal data, completing a contact form for example, we may associate this personal data with other information. This will allow us to identify and record what is most relevant to you. By using your browser controls, you are always in control of the cookies we store and access on your computer. More information on how to control cookies and limit personal data processing can be found at www.youronlinechoices.com/uk/five-top-tips. In the case of any personal information recorded and stored in any form of electronic file, we will destroy it so that it cannot be reproduced. Measures to ensure safety we enacts technical, managerial and physical measures to assure safety, in accordance with ‘Article 29’ of the “personal Information Protection Act” of the Republic of Korea. 1) Encryption of personal information Personal information of all visitors is encrypted. Passwords to the visitors’ accounts are also encrypted, and are known only to the visitors themselves. Reinforced security functions are implemented to protect. 2) Limited access to personal information we takes measures required to limit access to personal information, through authorizing and de-authorizing ac cess to the database system in which personal information is processed. Unauthorized access from external sources is limited through firewall system. 3) Use of a locking system for document security we archives documents and auxiliary storage devices that carry personal information in a secure area with a locking system. Rights and obligations of the data subject and his/her legal representative The data subject or his/her legal representative may request at any time to view, correct, delete or suspend the processing of personal information. Provided, that such rights may be limited in accordance with the applicable laws and regulations. How to seek relief when the rights and interests were infringed Information subject can get the assistance from the following organizations in order to receive relief from any personal information infringement: 1. Personal Information Infringement Report Centre of KISA 118 (without area code) https://privacy.kisa.or.kr 2. Cyber Investigation Division of the Supreme Public Prosecutors' Office 1301 (without area code) cid@spo.go.kr 3. Cyber Security Bureau of the National Police Agency 182 (without area code) https://cyberbureau.police.go.kr Changes to this Policy Any changes to our Policy will be placed here and will supersede this version of our Policy. We will take reasonable steps to draw your attention to any changes in our Policy. However, to be on the safe side, we suggest that you read this document each time you use the website to ensure that it still meets with your approval. If you have any questions about our Policy, or if you want to know what information we have collected about you, please contact us at the below address*. You can also correct any factual errors in that information or require us to remove your details form any list under our control. Department in charge of privacy protection Name/Position: IEA 2024 Secretariat Email: info@iea2024.org Administrative staff in charge of privacy protection Name/Position: Jin SEO/ Team Leader Phone: +82-70-4800-3789 Email: jcseo@inowing.net