The Organizing Committee of 14th Asia Pacific Symposium on Cochlear Implant and Related Sciences (APSCI 2023) is committed to protecting any data that we collect concerning you. By using our services you agree to the use of the data that we collect in accordance with this Policy. We are committed to protecting your privacy. This Policy indicates the type of processes that may result in data being collected about you. Your use of this website, registration portal, and other related services gives us the right to collect that information. We will process your data for the following lawful purposes: with your consent; to fulfil our obligations to you; and where there is a legitimate interest to do so. This Policy applies to personal data collected directly from you through our website & App, when you register or sign-up to any of our services, complete any forms, surveys, customer feedback, by post, email, telephone or social media. For this reason, by providing data, you agree to be legally bound by and consent to this Policy. When you register for any of our services, we may ask you to provide your full name, email address, primary address, job title, organization, telephone number and geolocation. By submitting your email address, you are consenting to receive the particular piece of information you requested, as well as allowing us to send you appropriate and useful communications regarding our events and services. This includes, but is not limited to; invitations to our industry-leading events and webinars, our latest assets (whitepapers, guides, reports, infographics, videos and case studies) and promotional offers on related services. At any time, you can update your preferences by clicking the link in any emails you receive from us. The link will always be in the footer of the email. You can also stop receiving emails from us using the unsubscribe link options, also found in the footer of our emails. Please note, changes to preferences and unsubscribe options will not affect service emails we are obliged to send to you, once you have registered for an event, for instance. Information Collected This Policy applies to all services offered by the Organizing Committee of APSCI 2023. We may collect any or all of the information that you give us depending on the type of transaction you enter into, including your name, address, telephone number and email address, together with data about your use of the website. Other information that may be needed from time to time to process a request may also be collected as indicated on the website. Information Use We use the information collected primarily to process the task for which you visited the website, including promotion and marketing (newsletter sign-up, social media promotion), registration, hotel and tour bookings, visitor statistics, or other necessary use. Data collected in the Republic of Korea is held in accordance with the Personal Information Protection Act. All reasonable precautions are taken to prevent unauthorized access to this information. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details. Retention period We process and retain personal information within the period of retention and use of personal information as stipulated in the applicable laws and regulations, or within the period of retention and use of personal information agreed upon when we collect the personal information from the information subjects. Your personal information will be retained up to 6 months after the end of the conference. As an exemption, retention periods can be prolonged in cases such as: 1. Ongoing investigations from legal authorities, if there is a change records of personal data are needed by the Organizing Committee of APSCI 2023 to prove compliance with any legal requirements; or 2. When exercising legal rights in cases of lawsuits or similar court proceedings recognized under local law. Cookies Your Internet browser has the in-built facility for storing small files – “Cookies” – that hold information which allows a website to recognize you as a user. Our website takes advantage of this facility to enhance your experience. We use a number of these cookies for analytical purposes, and these are described in detail below. By using this website, you consent to the use of cookies for these purposes. We use a combination of both session and persistent cookies. Session cookies keep track of your current visit and how you navigate the site, persistent cookies enable our website to recognize you as a repeat visitor when you return. The session cookies will be deleted from your computer when you close your browser. Persistent cookies will be removed on a pre-determined expiry date, or when deleted by you. Most web browsers allow user privacy settings to block either all cookies, or third party cookies. Blocking cookies will, however, have a negative impact upon the usability of many websites, including this one. Please visit www.aboutcookies.org for comprehensive information on how to change your cookie settings in a wide variety of different web browsers. Tracking Cookies allow us to provide important site functionality so you don’t have to re-enter lots of information. They also allow us to remember what links and pages have been clicked or viewed during a session. If you have provided us with personal data, completing a contact form for example, we may associate this personal data with other information. This will allow us to identify and record what is most relevant to you. By using your browser controls, you are always in control of the cookies we store and access on your computer. More information on how to control cookies and limit personal data processing can be found at www.youronlinechoices.com/uk/five-top-tips. Google Analytics Cookies Google Analytics is a website monitoring tool that allows users to see volumes of website visitors, and their source, and to analyze how the content of their website is viewed and navigated. This in turn allows optimization of the content and pages on our websites and the marketing programs that drive traffic to the website. Google Analytics does not store any personal information about website visitors, but does use persistent cookies to identify repeat visitors. You may universally opt out of all Google Analytics tracking used by all websites by visiting the following URL – https://tools.google.com/dlpage/gaoptout?hl=en Email Marketing Post-Click Tracking Cookies These cookies are used to report on the pages of our websites that have been viewed by visitors to the site who have followed links from our email marketing campaigns. This analysis helps us to understand additional content that is viewed by the contacts in our database and therefore allows us to improve and tailor future campaigns to those contact’s specific areas of interest. IP address lookup “We” use third parties to provide information about visitors to our websites. When you visit our websites we will record your IP address. This address will be matched against public and proprietary IP address databases to provide us with information about your visit. This information may identify the organization to whom the IP address is registered but not individuals. In some limited cases i.e. single person companies, it may be possible to identify personal data from publicly available ICANN data. Disclosing information we do not disclose any personal information obtained about you from this website to third parties except with our official legitimate partner companies, Hana Tour, Korea Convention Services, Event Organizer, KAMT, IFBLS, and our exhibitors. We use data to provide, maintain, protect, improve, link, fulfill, and improve the quality of services. We may also use the information to keep in contact with you and inform you of developments associated with our business. You will be given the opportunity to remove yourself from any mailing list or similar device. If at any time in the future we should wish to disclose information collected on this website to any third party, it would only be with your knowledge and consent. You may cancel/delete your account by sending an email to info@apsci2023.org at any time within 3 years from the event ends. We may from time to time provide information of a general nature to third parties – for example, the number of individuals visiting our website or completing a registration form, your encrypted ID and password to link your personal data with accommodation and tour bookings, but we will not use any information that could identify those individuals. We may use your data for the following purposes: A. Promotion and Marketing: We may use your data to send you marketing communications that we believe may be of your interest, including information about the 14th Asia Pacific Symposium on Cochlear Implant and Related Sciences (APSCI 2023), relevant news and opportunities, speaker and session announcement, our services, social media (SNS) promotions, etc. B. Registration: We may collect personal data including your name, job title, company, address, telephone number and email. This information is necessary so that we can complete your registration for the event and provide you with the relevant event materials. C. Bookings: We store your data in a database as a reference source to be used for booking services to be made and is needed to fulfill your request for booking services such as accommodation and tours. To make bookings, we may need to transfer personal data including your encrypted ID and password to various third-party suppliers. D. Technical Data: We may use your data for statistical purposes in order to provide services such as networking and meeting functions, and private messages between participants via the Event App. This technical data may be collected in the process of registration including surveys. E. Other Purposes: We may use your data as the Organizing Committee of APSCI 2023 believes to be necessary or appropriate. (a) Under applicable law, including laws outside your country of residency; (b) To comply with legal process; (c) To protect ASPCI 2023 operations; (d) To protect APSCI 2023’s rights, privacy, safety, property; Destruction of personal information When the possession of personal information becomes unnecessary such as expiration of the personal information retention period or achievement of the processing purpose, we will destroy the personal information without delay. However, records involving complains or dispute settlements will be archived for a prolonged period according to the “Personal Information Protection Act.” in the Republic of Korea. In the case of any personal information recorded and stored in any form of electronic file, we will destroy it so that it cannot be reproduced. Measures to ensure safety the Organizing Committee of APSCI 2023 enacts technical, managerial and physical measures to assure safety, in accordance with ‘Article 29’ of the “personal Information Protection Act” of the Republic of Korea. A. Establishment and execution of the Organizing Committee of APSCI 2023 bylaws the Organizing Committee of APSCI 2023 has established and follows bylaws in order to safeguard and preserve the privacy of our visitors. B. Encryption of personal information Personal information of all visitors is encrypted. Passwords to the visitors’ accounts are also encrypted, and are known only to the visitors themselves. Reinforced security functions are implemented to protect. C. Limited access to personal information we takes measures required to limit access to personal information, through authorizing and de-authorizing ac cess to the database system in which personal information is processed. Unauthorized access from external sources is limited through firewall system. D. Use of a locking system for document security the Organizing Committee of APSCI 2023 archives documents and auxiliary storage devices that carry personal information in a secure area with a locking system. Rights and obligations of the data subject and his/her legal representative The data subject or his/her legal representative may request at any time to view, correct, delete or suspend the processing of personal information. Provided, that such rights may be limited in accordance with the applicable laws and regulations. How to seek relief when the rights and interests were infringed Information subject can get the assistance from the following organizations in order to receive relief from any personal information infringement: A. Personal Information Infringement Report Centre of KISA 118 (without area code) https://privacy.kisa.or.kr B. Cyber Investigation Division of the Supreme Public Prosecutors' Office 1301 (without area code) cid@spo.go.kr C. Cyber Security Bureau of the National Police Agency 182 (without area code) https://cyberbureau.police.go.kr Changes to this Policy Any changes to our Policy will be placed here and will supersede this version of our Policy. We will take reasonable steps to draw your attention to any changes in our Policy. However, to be on the safe side, we suggest that you read this document each time you use the website to ensure that it still meets with your approval. If you have any questions about our Policy, or if you want to know what information we have collected about you, please contact us at the below address*. You can also correct any factual errors in that information or require us to remove your details form any list under our control. Department in charge of privacy protection Name/Position: APSCI 2023 Secretariat Phone: +82-2-3476-7700 Email: info@apsci2023.org 2. Administrative staff in charge of privacy protection Name/Position: Jin SEO/ Team Leader Phone: +82-70-4800-3789 Email: jcseo@inowing.net